Shown below is detailed information and a selection of screenshots taken from the Daily Diary section from both versions of the Baby's Days system.
To view screenshots and information from other areas of the system, click on any link to the right.
Help videos are available to assist you in adding a Diary to the system.
A diary for any day can be created and images uploaded to the day's Diary.
Parents can login to the Child's Diaries and view the diary, photos & videos and leave comments.
Upload an unlimited number of photographs and videos to every day's Diary for every child on the system.
Upload an unlimited number of videos to every day's Diary for every child on the system.
Create and save a diary as pending so that parents cannot view it until you are ready for them to do so.
Edit the diary at any time and add additional information or upload additional photographs or videos.
Multiple Observations you enter in the Diary are automatically added to the child's Progress.
Add Observations, link them to Early Years Outcomes, then simply click a button to add the day of the diary as the achievement date of the Early Years Outcomes.
Use the Diary Duplication feature on the system to create diaries for multiple children at once.
Print the Diary which also includes thumbnails of uploaded photos along with their title and description.
The Diaries section is available for use by both Administrators and Parents on the iPhone and Android apps as well as a web browser on a PC, laptop or tablet.
Administrators can create diaries on the app, and even use the speech to text facility built into most phones to speed up the creation, and parents can connect to the app, read their child's diaries, view photos and videos and comment with their feedback.
Shown below are a selection of screenshots and additional information relating to the Daily Diary section on the system.
This area shows the Children who are currently active on the system, included within this area is the Child's first and last names and the Room they are assigned to, in addition this section also displays the date and time their Diary was last created, a red cross if their Diary has not been completed today and a green cross if it has.
There are 3 links alongside each Child's data, one for creating today's Diary, one for creating a Diary on the date of your choice and one to view the Child's diary for any day it has been completed.
Create a Diary on a selected date
When clicking on the custom date link in the above screenshot, the system allows you to create a diary for any day of the year, this section clearly displays which days a diary has already been created for and allows you to overwrite or edit the Diary, if a Diary has not already been created for the day selected the system will allow you to create a new Diary for the Child.
Create a daily Diary
This section is where you add the information for the Child's Diary, the areas for completion are: Notes, Observations, Breakfast, Morning Snack, Lunch, Afternoon Snack, Dinner, Bottles, Nappies, Sleep and Other information, any of these areas can be removed from the system and additional areas for completion can be added.
A convenient spell checker is included within the notes and observations section.
Diary Helpers for every section are available and these help speed up the Diary creation process, in addition, if your weekly menus have been created, menu information for Breakfast, Morning Snack, Lunch, Afternoon Snack and Dinner is automatically added to every Child's Diary which can be edited if required.
Photographs and Videos of the Child can also be added to the Diary and these are displayed within that Child's Diary when it is viewed by you or their Parents,in addition these photographs automatically appear within the child's Photo and Video Diary gallery in Year and Month order.
Link multiple Observations to the child's Progress
When you create a child's Diary, you can enter unlimited Observations for that day, these Observations are entered quickly and easily by selecting the Area of Learning, Aspect and the Early Years Outcome, each Early Years Outcome displays the recommended Development Age, a simple 3 click process selects the Early Years Outcome(s) you would like to link the Observations to, and you can link each Observation to as many different Early Years Outcomes that you feel the Observation links to.
Once you have completed your Observations they will be added automatically to the child's Diary within the Observations section for the day and in addition they will be displayed below each selected Early Years Outcome in the child's Progress / Learning Journal section as an Observation.
In addition, if you feel this child has achieved these Early Years Outcomes, when adding the Observations, you can tick the box to add an achievement date (the date of the diary) for the Early Years Outcome selected.
For each daily Diary you create for a child on the system, you can upload an unlimited number of photographs, these photographs will appear within their daily Diary once it has been completed and uploaded, for each photo you can add a title and a description and enter the date the photo was taken.
Parents that login to the system can view their children's photographs and leave comments for you to respond to.
All the photographs that have ever been uploaded to a child's Diary will appear within their own personal Diary Photo Gallery, within this gallery every photo ever uploaded along with its title and description is displayed in Year and Month order, this acts as an invaluable keepsake to look over the children's Early Years, each photo displays the age they were when the photo was taken and their current age.
For each daily Diary you create for a child on the system, you can upload an unlimited number of videos, these videos will appear within their daily Diary once it has been completed and uploaded, for each video you can add a title and a description and enter the date the video was taken.
Parents that login to the system can view their children's videos and leave comments for you to respond to.
All the videos that have ever been uploaded to a child's Diary will appear within their own personal Diary Video Gallery, within this gallery every video ever uploaded along with its title and description is displayed in Year and Month order, this acts as an invaluable keepsake to look over the children's Early Years, each video displays the age they were when the video was taken and their current age.
Link uploaded Photographs to Early Years Outcomes
If photographs are uploaded to a child's diary, these photographs can also be linked to multiple Early Years Outcomes within any Area of Learning of the 2014 EYFS.
Once the diary is saved the photographs will appear within the child's diary and in addition the photographs that were linked to Early Years Outcomes will also appear alongside the selected Early Years Outcomes within the child's Progress / Learning Journal.
Date to view the Diary
This section allows you to select any date to view a Child's previously created Diary, any day with a calendar icon gives a clear indication on which day diaries have been created for, clicking on this icon takes you directly to that days diary.
View the Diary
This section allows you to view a selected Diary, the Diary is displayed in a simple easy to navigate format with each section displayed by the click of an image.
Within each section of the Diary, notes can be left by you or a parent, when notes are left, these are displayed in the comments section of the Diary and the other party will be emailed to advise them a note has been left for them,the email will contain the note they left and a direct link to the diary where the comment was left.
View Diary Photographs and leave comments
If any photographs were uploaded during the diary creation, these will be displayed within the photograph section of the diary, simply click on the image at the top of the page and the system will take you immediately to the photographs that were uploaded for the day's diary for the child.
As there are no limits to the number of photographs that can be uploaded to a days diary, simply use the thumbnail scroll bar to scroll through the images, when you see one you like, click on it to see the bigger picture, and if that's not enough, click again to see the photograph full screen.
You can always upload additional photos for the day's diary by either editing the diary or just by adding them at the bottom of the view diary page.
In addition, all the photos that have ever been uploaded in to a child's Diary will appear within their own personal Diary Photo Gallery, within this gallery every photograph ever uploaded along with its title and description is displayed in Year and Month order, this acts as an invaluable keepsake to look over the child's Early Years.